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Registration information

 EARLY BIRD DEADLINE: Sunday, March 29, 2020 - 23:59 EST 

REGISTRATION FEES

 REGISTRATION TYPEEARLY-BIRD 
CLOSES: MARCH 29, 2020
STANDARD 
CLOSES: JUNE 12, 2020

JUNE 13 ON-WARDS
Academic $850 CAD $900 CAD $1,000 CAD
Academic (Type B) 1 $450 CAD $550 CAD $600 CAD
Student / Fellow 2 $450 CAD $550 CAD $600 CAD
Industry / Corporate $900 CAD $1,200 CAD $1,500 CAD
Gala Dinner $140 CAD $140 CAD $140 CAD

1. Registrants from low-income countries are qualified for academic B pricing. The qualification is based on World Bank 2020 Countries classification by income .

2. Student/Fellow: Registrants who are enrolled in an undergraduate or graduate program at an academic institution. Participants who select this option will be asked to provide proof of the student/fellow status. The proof can be a valid student/Postdoc ID or proof of registration in a graduate program for the current year.

3. All fees include 5% GST and 9.975% QST.

 

REGISTRATION INCLUDES: 

  • Symposium admission, including all scientific sessions
  • Welcome Reception on Monday, July 6
  • Registration includes all conference materials including electronic programme and abstract book. There will be a charge of $30 CAD to request a paper abstract book
  • Coffee/Tea breaks, lunches, as outlined in the program

The Symposium registration fee does not include the Gala Dinner or cover airfare, hotel, or other costs.

 

TERMS & CONDITIONS


MODIFICATION & CANCELLATION  +

For cancellations received prior to Wednesday, June 3, 2020, 17:59 EST, deposits will be refunded less 25% administrative charge. After this date, no refunds will be possible.

A handling fee of $40 CAD per registration will be charged for every registration modification received from Wednesday, June 3, 2020, 17:59 EST.

If a badge is forgotten or lost or onsite, an administrative fee of $80 CAD will be charged for the reprint of the badge after identity verification (passport, driving license or other recognized identification documents).


DATA PRIVACY  +

Individual Data Privacy Policy:

For further information on how your data will be used, we invite you to carefully read the Data Protection and Privacy Policy: www.mci-group.com/privacy-statement   

Group Data Privacy Policy:

The group leader agrees and warrants that: 

a) the personal data have been collected, processed and transferred and will continue to be collected, processed and transferred in accordance with the relevant provisions of the applicable data protection law (and, where applicable, has been notified to the relevant authorities);

b) the transfer to, and processing by, MCI pursuant to this Agreement is not prohibited by a statutory or contractual duty of confidentiality;

c) prior to any transfer of personal data, it has informed the data subjects and has complied with any notification and/or registration set forth by the applicable data protection law; in particular, the intended purposes of the collection, processing and transfer of personal data have been communicated to the data subjects;

d) the data subjects are provided with their right of access, correction, blocking, suppression or deletion as available under applicable data protection law;

e) it has taken and will take all reasonable measures to verify the correctness of the personal data and ensure that incorrect or incomplete personal data will be corrected, completed or destroyed prior any transfer of such data to MCI;

f) it will inform MCI of any specific requirement from any data subject or any relevant authority on how personal data should be processed;

g) it will inform without delay MCI of any request from any data subject or any relevant authority to rectify, update or delete any personal data;

h) after assessment of the requirements of the applicable data protection law, it will ensure that the security measures are appropriate to protect personal data against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access, in particular where the processing or transfer involves the transmission of data over a network, and against all other unlawful forms of processing, and that these measures ensure a level of security appropriate to the risks presented by the processing and the nature of the data to be protected having regard to the state of the art and the cost of their implementation;

i) it will provide MCI, when so requested, with copies of relevant data protection laws or references to them of the country in which the [group leader] is established; j) it will respond to enquiries from data subjects and authorities concerning processing of personal data by MCI;

k) it will notify within 72 hours delay MCI of any actual, potential or alleged breach of the provision of this Clause; The group leader hereby commits with the present Data Protection and Privacy Policy: www.mci-group.com/privacy-statement


GENERAL CONDITIONS     +

UNPAID INVOICE

Should your registration remain unpaid 2 weeks past the current registration pricing deadline, your registration will be switched to the next registration pricing category.

INSURANCE, RELEASE AND WAIVER OF LIABILITY

It is recommended that participants obtain adequate cover for travel, health and accident insurance before they depart from their countries. HCV2020 and MCI as organizers cannot accept responsibility for personal injuries, or loss of, or damage to, private property belonging to the Congress participants and accompanying persons.

HCV2020, MCI Venue and Hotel(s) are not responsible for either the partial or total non-execution of the contract in the event of accident, natural disaster (either threatened or actual), in war, curtailment or interruption of transportation facilities, threats or acts of terrorism, of transportation facilities, threats or acts of terrorism, government travel or terrorism advisory, Strikes, Lock out, civil disturbance the issue of a Travel Warning by the World Health Organization or any other cause beyond the parties' control which prevents the Hotel and/or venue from accommodating the clients of MCI for the event or if for the same reasons the event is cancelled by MCI. The Organizers may at their entire discretion repay the delegate fee or Service Charge paid by the Delegate or Exhibitor, or part thereof, but shall be under no obligation to replay the whole or part of such Delegate fee or Service Charge, and shall be under no liability to the Delegate or Exhibitor in respect of any actions, claims, losses (including consequential losses), costs or expenses whatsoever which may be brought against or suffered or incurred by the Delegate or Exhibitor, as the result of the happening of any such event.

MINIMUM AGE

Registration and/or admittance to the Symposium shall be limited solely to participants who are 18 years of age or older, due to current health and safety regulations and legislation in effect. Any registration by anyone who is under 18 is unauthorized and in violation of these Terms and Conditions and will automatically result in the forfeit of their registration. You hereby accept that identification is to be provided to Symposium staff upon request. By registering to the Symposium or entering the Symposium you represent and warrant that you are 18 years of age or older, and that you agree to and to abide by all the Terms and Conditions of this Symposium.

FORCE MAJEURE

HCV2020, the Hotel(s) and MCI are not responsible for either the partial or total non-execution of the contract in the event of accident, an act caused by a third party, such as Acts of God including, without limitation, credible threats of natural disaster in the geographic vicinity, war, curtailment or interruption of transportation facilities, threats or acts of terrorism or similar acts, governmental travel advisory, a governmental elevation of the terrorism alert level, civil disturbance, the issue of a Travel Warning by the World Health Organization or any other cause comparable events or disaster beyond the parties' control which prevents the Hotel from accommodating the clients of MCI for the event or if for the same reasons the event is cancelled by MCI.

PHOTOGRAPHY/VIDEOGRAPHY DISCLOSURE:

As a registered attendee of the Symposium, you agree to grant permission for HCV2020 and MCI to use your likeness in a photograph or video in any and all of its publications and presentations, including website entries, without payment or any other consideration; to authorize HCV2020 and MCI to edit, alter, copy, exhibit, publish or distribute the photograph or video for purposes of publicising HCV2020 programs or for any other lawful purpose; to waive the right to inspect or approve the finished product, including written or electronic copy, wherein your likeness appears; that these materials will become the property of HCV2020.

 

Contact US

If you have any questions, please do not hesitate to contact us at HCV2020Registration@mci-group.com or at +1 647 931 7821.